In this video, you'll learn:
How to set up automated statements with aging analysis.
How to customize your aging periods (30/60/90 days or any intervals you prefer).
How to configure the visual presentation of aging breakdowns.
How to automate statement delivery to customers.
How to create a branded customer portal with aging information.
Note: this also works for QuickBooks Online.
Step 1: Create Your Statement Policy
Log into Paidnice and navigate to Policies.
Click Add Policy → Statement.
Name your policy (e.g., "Monthly Statement with Aging").
Step 2: Configure Statement Settings
Frequency Options:
Monthly: Most common, typically sent on the 1st.
Weekly: For high-volume businesses.
Bi-weekly: Balance between monthly and weekly.
Recipient Filtering:
Outstanding balances only: Recommended to reduce email volume.
Overdue balances only: For collections-focused statements.
All customers: Include zero-balance confirmations.
Timing Optimization:
Send time: 9:00 AM maximizes open rates.
Day selection: Avoid Mondays (busy) and Fridays (weekend).
Time zone: Match your primary customer base.
Step 3: Enable Aging Analysis
Scroll to Statement Settings.
Enable "Show Aged Analysis Breakdown".
Configure your aging buckets.
Step 4: Customize Aging Periods
Standard Configuration (Recommended):
Bucket 1: 30 days
Bucket 2: 60 days
Bucket 3: 90 days
Bucket 4: 120+ days
Support Resources
Need help implementing aging analysis? Contact [email protected] for:
Setup assistance and configuration review.
Custom aging bucket recommendations for your industry.
Statement template optimization.
Portal setup and training.
Remember: Clear aging analysis transforms statements from simple balance notifications into powerful collection tools. Your customers will appreciate the transparency, and your cash flow will reflect the improvement.